SGMC Privacy Notice, Contact and Consent Form

 

INTRODUCTION

Under Data Protection legislation the church Charity Trustees of Strood Gospel Mission

Church are the Data Controller and can be contacted by emailing

stroodgospelmissionchurch@gmail.com.

We are collecting information to enable the church to keep in touch with you and provide pastoral support as appropriate.  Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.

Your name and contact details will be entered into our church database which is held on

a computer which is password protected and accessed only by the Church Leadership

and Church Administrator.  Your contact details will be removed from the database

once you are no longer in contact with the church after one year, or if we receive a

written request to remove your details.

To enable us to provide adequate pastoral support to you and your family, one of the Charity Trustees may record information which may be regarded as sensitive. This information will be stored in a password protected document on a computer or as a hard copy in a locked filing cabinet. This information will NOT be disclosed to anyone else without your consent.

You have the right to ask to see any information we hold about you (including the pastoral

support information) by submitting a ‘Subject Access Request’ to the Church Data

Protection Contact. You also have the right to ask for information which you believe to be

incorrect to be rectified.

If you are concerned about the way your information is being handled, please speak to

our Church Administrator in the first instance, who will liaise with the Charity Trustees.  If you are still unhappy you have the right to complain to the Information Commissioners Office.

 

 

SAFEGUARDING & CONSENT

The Safeguarding Responsible Person/Designated Person for Safeguarding at SGMC obtains parental or guardian consent, by the signing of a specific consent form, for all unaccompanied children and adults at risk that attend activities at the church, including youth groups  and Sunday Services. 

 

The church records and/or livestreams some of its services on a Sunday.  The camera operator will focus the camera on the stage and record those on the stage. 

 

The church specifically does not record or livestream the family service at the start of each month, given children are actively involved in the whole service.  If there is a specific reason why a child needs to go onto the stage on other Sundays when the service is being recorded or livestreamed, then the camera operator will either show a “holding” image or blur the screen, or stop the recording and/or livestreaming, to avoid showing the images of any children. 

 

There is clear delineation in the church between those areas covered by the camera, and those that are not, and there is signage in the lobby and in the church, as well as on the rolling notices, informing people that the service may be recorded or livestreamed, and where to sit to avoid being recorded.  Thus, everyone who attends is given the knowledge about the recording and livestreaming of services, and is given the choice, and therefore gives consent, as to whether to sit in the area covered by the camera, or to choose to opt out of sitting in the area covered by the camera.

 

In the area covered by the camera, which is the area directly in line of the camera angle as it films the stage, the camera operator will seek only to film the backs of heads of those within the camera shot as the camera films the activity on the stage.  The camera operator will not pan the camera round to film the congregation.

 

SGMC’s website and Facebook page do not contain images of children or adults at risk, unless parental or guardian consent has been given.  For images of other adults, individuals will provide either specific written consent, or verbally agree to be in photographs that they know in advance will be uploaded onto the website, such as the recent church photograph of the fellowship.

 

 

CHURCH DIRECTORY

We would like to include your name and contact details in our Church Directory, which is distributed to all members of the fellowship by email and in hard copy as appropriate.  A copy is kept in a locked filing cabinet in the church vestry.  We will not give out copies of the Church Directory to anyone else who has not given consent to be included in the Directory.  We will only include you if you give your specific consent for us to include you in the Directory. 

 

If you consent for your details to be included, please indicate where asked to do so on the form below.  You can request for all or any of your details to be removed (or amended) at any time.

 

 

CHURCH EMAIL LISTS

If you would like to be included on any of the following email circulation lists please indicate on the form below

 

Church Email list: This is used by the Church Leadership Team to circulate official church information (church meeting agendas, details about forthcoming events etc.) to members and regular attenders.

 

Birthday Celebrations List: We would love to celebrate with you on your birthday. If you would like us to do that then provide us with your date of birth (DD/MM is sufficient)

 

COMPLETING THE FORM: Please read carefully

• Please complete the form below giving names and contact details as appropriate.
• Everyone aged 16 or over will need to sign this form to indicate that they are happy to be included.
• Under 16s will be included on the list if at least one parent has given their consent to be on the list unless you indicate otherwise. Please give the dates of birth of any children or young people who are under 16.
• Completed forms must also be signed and dated at the end of the form and returned to the Church Administrator.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADULT 1
Name
Address
Phone number(s)
Email address
I give my consent for my name, address, phone number(s) and email address to be held on the church database, and for my contact details to be included in the lists and church directory that I have indicated below					Signature   Date
Please indicate which list(s) you would like to be included in and give your date of birth if you wish to be included in the Birthday Celebration List. Please tick either E-Prayer Chain or Telephone Prayer Chain if you wish to be notified of prayer requests. Please tick the Church Directory if you wish to be included. Sign again at the end of the form.
Church  Email List			Birthday   Celebration List			Date of Birth (DD/MM)
E-Prayer Chain			Telephone Prayer Chain			Church Directory
ADULT 2
Name
Address
Phone number(s)
Email address
I give my consent for my name, address, phone number(s) and email address to be held on the church database, and for my contact details to be included on the lists and church directory that I have indicated below.					Signature   Date
Please indicate which list(s) you would like to be included in and give your date of birth if you wish to be included in the Birthday Celebration List. Please tick either E-Prayer Chain or Telephone Prayer Chain if you wish to be notified of prayer requests. Please tick the Church Directory if you wish to be included. Sign again at the end of the form.
Church  Email List			Birthday   Celebration List			Date of Birth (DD/MM)
E-Prayer Chain			Telephone Prayer Chain			Church Directory
ADULT 3
Name
Address
Phone number(s)
Email address
I give my consent for my name, address, phone number(s) and email address to be held on the church database, and for my contact details to be included on the lists and church directory that I have indicated below					Signature   Date
Please indicate which list(s) you would like to be included in and give your date of birth if you wish to be included in the Birthday Celebration List. Please tick either E-Prayer Chain or Telephone Prayer Chain if you wish to be notified of prayer requests. Please tick the Church Directory if you wish to be included. Sign again at the end of the form.
Church  Email List			Birthday   Celebration List			Date of Birth (DD/MM)
E-Prayer Chain			Telephone Prayer Chain			Church Directory
ADULT 4
Name
Address
Phone number(s)
Email address
I give my consent for my name, address, phone number(s) and email address to be held on the church database, and for my contact details to be included in the lists and church directory that I have indicated below					Signature   Date
Please indicate which list(s) you would like to be included in and give your date of birth if you wish to be included in the Birthday Celebration List. Please tick either E-Prayer Chain or Telephone Prayer Chain if you wish to be notified of prayer requests. Please tick the Church Directory if you wish to be included.  Sign again at the end of the form.
Church  Email List			Birthday   Celebration List			Date of Birth (DD/MM)
E-Prayer Chain			Telephone Prayer Chain			Church Directory
Children and Young People under 16: Please just give their name(s) and date of birth

 

Name	Date of Birth	Name	Date of Birth

 

              

Signature ADULT 1	Date	Signature ADULT 2	Date
Signature ADULT 3	Date	Signature ADULT 4	Date